BITC Reinvents Business Contact Management with AI-Powered Digital Cards on Microsoft 365 and Power Platform

Business Problem

Traditional paper-based business cards created accessibility, security, and efficiency challenges. BITC needed a secure, mobile-first, and AI-enabled solution to streamline contact management while aligning with its digital transformation vision.

Solution Area

Modern Work | Digital and App Innovation

Partner

Reliance Infosystems

Industry

Public Sector/Trade & Investment Promotion

Region

Middle East & Africa (MEA)

Business Problem

Traditional paper-based business cards created accessibility, security, and efficiency challenges. BITC needed a secure, mobile-first, and AI-enabled solution to streamline contact management while aligning with its digital transformation vision.

Solution

Modern Work | Digital and App Innovation

Partner

Reliance Infosystems

Industry

Public Sector/Trade & Investment Promotion

Region/Country

Middle East & Africa (MEA)

Business Problem

As Botswana’s national investment and trade promotion agency, BITC regularly engages with global stakeholders and potential investors. However, its traditional paper-based business card system was inefficient, difficult to manage, and prone to data loss. Employees struggled with contact retrieval, integration with existing systems, and secure sharing. To support its digital transformation objectives, BITC needed a cloud-first, secure, and mobile-optimized contact management solution—one that would reflect the agency’s progressive brand while improving internal collaboration and stakeholder engagement. 

Solutions Deployed

Technologies and Platforms Used 

PowerApps 

Microsoft 365 (Outlook, Excel, Teams) 

Azure AI (OCR capabilities) 

Microsoft Entra ID (formerly Azure AD) 

Azure Policy and Microsoft 365 Governance 

AI Integration

The solution harnessed Microsoft AI capabilities to power optical character recognition (OCR), enabling users to scan physical business cards and instantly convert them into digital contacts. AI-driven accuracy ensured minimal manual edits, with automatic categorization and export to Outlook and Excel. The platform also uses Microsoft’s secure identity and access frameworks to personalize and protect each employee’s contact card—positioning BITC for seamless, scalable adoption of AI-based productivity tools in future initiatives.

Architecture and Services

Reliance Infosystems designed and delivered a fully integrated PowerApps-based mobile solution secured by Entra ID. Key features include: 

  • QR-code-based digital business cards tied to each employee’s Microsoft 365 profile 
  • Role-based access and centralized administration 
  • Offline access and secure sync to Outlook and Excel 
  • Support for mobile/tablet usage, enabling real-time contact sharing 
    This lean, scalable solution aligns with Microsoft’s Zero Trust architecture and modern workplace best practices. 

Reliance
Differentiation

Reliance Infosystems delivered a purpose-built, AI-driven solution tailored to BITC’s need for simplicity, scale, and security. The agile deployment was delivered on a lean $5,500 budget, with strong co-creation workshops, live demonstrations, and IT stakeholder alignment. The solution’s deep integration into the Microsoft ecosystem ensured high user satisfaction, rapid onboarding, and measurable productivity gains—all while advancing BITC’s digital-first agenda. 

Business and Community Impact

Business Impact

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Community & Societal Impact

The initiative advances Botswana’s public sector digital transformation goals by: 

  • Reducing reliance on paper and promoting sustainability 
  • Setting a benchmark in innovation for peer public institutions 
  • Enhancing digital literacy and upskilling civil servants 
  • Creating a scalable foundation for improved investor engagement and cross-border collaboration 

Joint Partnerships

Reliance Infosystems led the design, development, and deployment of the solution in close collaboration with BITC’s internal IT team. Live demonstration and co-creation workshops fostered user buy-in and ensured full alignment with BITC’s operational needs. 

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Microsoft Resources and Support Utilized

The BITC project was underpinned by Microsoft 365 enterprise licensing, Power Platform, and Azure Active Directory. Reliance Infosystems further leveraged technical documentation, compliance playbooks, and Partner Network guidance to accelerate deployment and adoption. The outcome is a model solution reflecting Microsoft’s vision for secure, AI-powered workplace innovation. 

Customer Feedback

This project has transformed how our teams interact with potential investors and stakeholders. The digital business card app enhances professionalism and operational agility, while reducing our environmental impact.
Mr. Goemeone Keith Kgosiyame,
Systems Administrator,
Botswana Investment and Trade Centre (BITC)

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